Connecting Talent to opportunity

Connecting Talent to opportunity

Graduate Office Coordinator


Job Description:

Office Coordinator
Up to £22,000
Manchester City Centre
An exciting opportunity has opened with a nationwide business, offering office space for clients across greater Manchester.
If you are looking to join a team that operates with an ‘always smiling’ motto, this may be the perfect fit for you!
My client is looking for someone who is proactive, with an outgoing personality. This person must enjoy chatting with customers and be interested in developing their understanding of the business.
My client also offer a clear path of progression, as they are very invested in their staff. If you are looking for a position where you can grow and move towards a bright career, this role would be perfect for you!
Daily Tasks
  • Manage day-to-day ‘front of house’ customer and their customers’ liaison.
  • Perform reception duties in and efficient, professional, and courteous manner.
  • Answer switchboard and maintain a rapid response rate according to agreed standards.
  • Log any necessary call information.
  • Perform routine clerical tasks as assigned.
  • Liaise with customers/suppliers/visitors/enquirers and relevant staff.
  • Prepare meeting rooms and service of refreshments.
  • Maintain standard of high-level customer service.
  • Support clients move in and move out procedures and renewals.
  • Handle all customer/visitor enquiries with courtesy and a smile.
  • Keep the reception and all rooms always clean and tidy.
  • Adhere to all company policies and procedures.
  • Conduct yourself in a professional and responsible manner, promoting a good image.
  • Make sure customers follow security procedures.
  • Ensure all tea points are fully stocked.
  • Ensure toilets are always clean.
  • Order and relevant office supplies when necessary.
  • Ensure all Health & Safety elements are managed.
  • Handle all general filing, word processing, delivery notes and purchase orders.
  • Ensure conference and Meeting Rooms are at a high standard.
  • Handle Direct Debit processing.
  • Deal with petty Cash reconciliation.
 Sales and Marketing
  • Participate in Centre tours and become fully aware of the products and services on offer.
  • Be willing to get involved in selling products and learn about licence agreements.

  • Competent user of Microsoft office packages, excel experience not necessary but be willing to learn.
Necessary Skills
  • Always be able to demonstrate positive customer relationship skills.
  • Exert confident communication and presentation skills.
  • Curious and people oriented with the ability to engage customers and ask questions.
  • Ability to maintain control and perform during stressful situations.
  • Positive and proactive energy
  • Attention to detail and extremely well organised.
  • Professional telephone manner
  • Confidence to interact with customers of different seniority levels.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
  • Job Type

    Permanent, Full Time

  • Work Authorisation


  • Industry Sector Customer Services

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