Leadership Support Officer / Admin needed in Swindon, £13.47ph PAYE - Reference: RQ853267

Schedule Management:

• Maintains Director/Executive personal and work diaries where required
• Organises meetings, presentations/speaking engagements, venue/room bookings, catering and the preparation of relevant material in advance of meetings
• Ensures that time is effectively planned, no scheduling conflicts and that their Executive/Director is effectively prepared and issued with any relevant documentation and a daily timetable in advance of each working week

Information Preparation:

• Prepares and formats information for internal and external distribution. This may include writing letters, creating presentations, transcribing dictation, editing, proofreading and internet research
• Organises travel arrangements, and the preparation of travel itineraries
• Prepare all Agenda’s, actions and meeting notes
• Assist with the follow up actions from meeting outcomes.
• Draft, prepare and distribute documents and correspondence related to meetings, phone calls and teleconferences.

Records Management:

• Manages paper and electronic filing systems
• Ensures that any administration processes are compliant with Company, legal or regulatory requirements and scalable, utilising automation where possible
• Organises e mail systems, responds to e mail using agreed processes
• Folder management – Using SharePoint to keep all folders in a suitable order for easy access to meeting and other information

General Administration Support:

• Screens calls, ensuring that their executive/Director are able to focus on their key priorities, dealing with issues as appropriate
• Coordinate visitors on behalf of Director/Executives
• Undertaking any other admin duties as requested

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to [email protected] quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.