Connecting Talent to opportunity

Connecting Talent to opportunity

Personal Assistant

Expired

Job Description:

PA to Chief Executive 

 

 

Key Objectives:

  • To provide a comprehensive and confidential level of proactive professional and technical support and assistance to the Senior Leadership Team (collectively known as the SLT) to enable them to carry out their roles as effectively as possible.
  • To ensure excellent customer service is provided at all times.
  • The role will also provide cover for any of the other Executive Assistants as and when required.

 

Principal Duties and Responsibilities:

- To plan, make decisions, organise and act on behalf of the designated SLT member(s).

- To deal effectively and proactively with all matters on behalf of the designated SLT member(s) ensuring they are dealt with without need for escalation wherever possible.

- To field all queries (telephone, email, letter or in person) and respond to them, wherever possible, in accordance with corporate customer response timescales.

- To ensure actions from meetings are followed up and completed by the time of the next meeting.

- To undertake specific research projects as discussed with the SMT member(s).

- To ensure that effective systems are established and maintained so that a high quality service can be provided.

- To be alert to politically sensitive issues and bring them to the attention of the appropriate SLT member(s) at the earliest opportunity.

- To take responsibility for understanding the corporate approach to and application of equality and diversity.

- To be alert to politically sensitive issues and bring them to the attention of the appropriate SLT member(s) at the earliest opportunity.

- To adopt a creative and innovative approach to making improvements to current practices and suggesting new ones.

- To assist with the elections process as required by the Returning Officer.

- To ensure the collection and collation of data for Freedom of Information and Data Protection enquiries.

- To represent the SLT member(s) with a positive, customer-focused ‘can do’ attitude.

- To carry out whatever responsibilities are designated to the post holder by the SLT member(s), commensurate with the responsibilities of the role.

 

To provide a full administrative support role for the SLT member(s), including, but not restricted to:

•      Dealing with sensitive written correspondence on behalf of the SMT member(s)

•      Managing diary commitments and requests

•      Setting up, arranging and minuting meetings

•      Ensuring paperwork is available and in order for all meetings to be attended

•      Ensuring agendas and papers are complete and in a finalised form prior to all meetings

•      Managing emails/general correspondence

•      Fielding telephone calls

•      Processing of invoices and budget monitoring where required

•      Ensuring corporate data returns are made in line with agreed policies and timescales

•      Bringing to the attention of the SLT member(s) any issues of urgency/sensitivity.

 

Start Date- ASAP

End Date - 2nd June 2020

Hours- 09:00-17:00 Mon-Fri (30 minute break).

 

The successful applicant will need to have a minimum of 3 years experience in being a PA. 

Please contact 01235 535858 for more information. 

 

  • Job Type

    Temporary, Full Time

  • Work Authorisation

    United Kingdom

  • Industry Sector Secretarial, PAs, Administration
  • Years Experience

    5+ years

  • Career Level

    Experienced (Non-Manager)

  • Educational level

    'A' level/Higher or equivalent