Our client is a global pharmaceutical company operating across various treatment and specialty areas of expertise.

Purpose

The role of a Buying Desk Associate is to facilitate all non-automated Purchase requests. The Associate will assist in validating, creating, and managing purchase requisitions as a centralised function and be the gatekeeper for data quality checks, compliance (SOX, GT) and provide dedicated support and training to the Lilly end user.

Key Responsibilities

· Validation of Commodity Codes on Purchase Requisitions to ensure compliance with Procurement Strategy

· Promote Buying channel utilization by ensuring suitable Category strategy is chosen on Purchase Requisition and relevant Buying Catalogs are utilized when relevant.

· Validate Requisition on compliance with Down-Payment and Global Transparency Requirements

· Reduce PO Leakage by ensuring Preferred Vendor selection is utilized

· Understand and maintain expert level of business/process knowledge on Non MRP Purchasing and processing, creation of required purchase requisitions and Purchase Orders

· Complete PO maintenance requirements

· Support to End-user for Troubleshoot problems/issues with Requisitions/Purchase Orders

· Provide Testing support for new ERP Functionality and standard updates

· Participate on projects related to process improvement or integration as the SME and share best practices across P2P and Procurement global functions

· Implement process improvements related to area and deliver additional training to End-user on an ongoing basis.

· Ensure processes are aligned with global processes unless deviations are necessary for legal or regulatory reasons.

· Review and update Process Flows/SOPs/Job Aids as needed

· Provide back-up activities for team members as needed.

· Ensure controls are maintained and in compliance with corporate policies.

· Establish and maintain Business partnering with Procurement Sourcing organization.

· Provide P2P Management with reports reflecting Purchasing metrics, monthly, quarterly, and ad hoc.

Compliance

· Understand and follow all compliance policies, laws, regulations and The Red Book.

· Ensure adherence to all document retention requirements in line with the company’s Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention period

· Ensure all SOx and Operational controls are completed and followed to level required and within agreed timeframe.

· Integrate compliance into daily activities.

· Comply with any corrective actions.

· Cooperate with investigations, monitoring and audits.

Minimum Qualification Requirements:

· +3 years experience in P2P Purchasing

· Must be flexible and adaptable to change

· Demonstrate strong interpersonal, written and oral communication skills

· Advanced Research, analytical and issues resolution skills

· Must be able to multi-task and work well under pressure

· Develop good relationships with various levels of personnel in Lilly’s Financial/Sourcing organization and third party service providers

· Excellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.

· Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.

· Good time management skills.

· Proficient with Microsoft Office software (Excel, Word, Power Point etc…)

Desirable:

· SAP/ARIBA Experience (including Purchasing modules)

· Excel data Analysis

· Compliance and controls experience an advantage

· Second European Language.

Working Hours: 5 days a week, required to work 2-3 days US hours (1-9pm), the other 2 days are flexible.