We are looking for a Facilities Assistant to provide day to day operational FM services to visitors in this front facing customer – focused role.  This is a temporary, full time position starting ASAP..

Duties involve:

• Conducting regular daily checks to ensure office is clean, safe, secure, well presented and fully stocked.
• Ensure meeting room bookings are administered efficiently and that rooms are neat, tidy and equipped as requested for each book.
• Sort & distribute incoming post, frank outgoing post and arrange couriers
• Identify and report any maintenance issues to the relevant party and closely liaise with affected colleagues.
• Oversee planned maintenance, ensuring it’s carried out safely in accordance with risk assessments.
• Issues security passes to colleagues, visitors and contractors.
• Carry out site inductions.
• Record office based accidents and incidents – assisting with investigations.
• Work closely with the FM to ensure the emergency response plan and Business Continuity Plan are fully embedded across site.
• Act as Incident Co-ordinator.
• Set up PO on the finance system.
• Investigate costs for ad hoc equipment and furniture.
• Monitor the performance contractors to ensure standards are met.
• Record and administer any internal recharges.

We are looking for candidates with previous experience of working in a customer facing role who has excellent written and spoken communication skills.  You must be competent in a range of IT packages (including Microsoft Office, particularly Excel).  You should be confident, well organised, positive and have a proactive approach to work. Ideally you will be First aid and fire warden trained.