Paterson recruitment are recruiting an Administration Assistant to support administration documentation regarding Covid testing (LFT/PCRs) and vaccination take-up (hence a requirement to be a confident and competent user of Excel).

Duties:

• Scanning and archiving paper files that are sent to the centre from homes and services – including sorting against a model file structure.
• Collating and preparing standard reports on testing uptake and results sent in from homes and services (including chasing where required)
• Collating and preparing standard reports on vaccination uptake amongst staff and residents / tenants (including chasing where required)
• Assisting with letters, cards and other communications to (for example) employees, relatives and other stakeholders – to include mail merging, printing, folding, distributing.
• Providing regular cover for the front of house at Woodley House as part of a rotation, to include reception / meet and greet, phone cover and general enquiries email inbox as required.
• Any other duties commensurate with the role!

Skills:

• Personable / good verbal communication skills in person and over the phone
• Good attention to detail and ability to identify gaps and issues / contradictions in information.
• Confident and competent in Microsoft Office applications, in particular Excel (intermediate level)
• Ability to provide summaries, commentary and basic analysis of data using standard templates.
• Flexibility and adaptability, willing to take on new tasks.
• Ability to negotiate and influence others to fulfil requirements (e.g., to return information requests).
• Ability to follow routine / standard processes, and to identify opportunities to improve and streamline these further.
• Able to work effectively on own initiative and with others / as part of a team. 

This is a 4 month temporary position that may extend to 6 months plus.