Connecting Talent to opportunity

Connecting Talent to opportunity

Expense Administrator

Expired

Job Description:

Description

  • Undertake a number of tasks to support the account management element of the Expense team
  • Reconcile information using set processes and procedures and escalate any anomalies
  • Monitor, chase and perform actions to clear aged creditor balances
  • Cross train with other members of the team on multiple ERPs (payment systems)
  • On occasion provide first point of customer service contact by phone or email, delivering an efficient service to all appropriate customers
  • Support the delivery of new working methods to improve the effectiveness of the team / function as directed by the Supervisor.

Responsibilities

  • Undertake repetitive tasks, with the aid of work instructions, applying business knowledge/experience to relevant situations.
  • Complete tasks when directed by the team leader/supervisor or in line with a defined task list.
  • Reconcile information using set processes and procedures and escalate any anomalies.
  • Support the team supervisor with data gathering for the Operational Framework, service assurance and internal audits and be aware of the importance of governance.
  • Support the delivery of new working methods to improve the effectiveness of the team / function as directed by the Supervisor.
  • Have knowledge of continuous improvement and support ideas generation.
  • Deputise for the Supervisor when required.
  • Have an understanding of the team in which they operate and how their duties contribute to the area in which they operate.
  • Complete training to ensure an understanding of all systems, processes and work instructions.
  • Ensure compliance with the BAE Systems Operational Framework and any relevant legislation.
  • Escalate any risks to service or non-compliances to the Supervisor.
  • Keep accurate records as required by the department's procedures.
  • Provide cover when required, for example rota working where applicable to cover service window.
  • Actively support and contribute to service level, joint goals and process improvement.

Knowledge

  • Working knowledge of
  • Microsoft Office, especially Excel and be comfortable in operating IT systems generally
  • Be able to understand and operate in accordance with clearly defined operational processes

skills

  • An ability to understand when to escalate matters for senior input
  • Ability to work at a fast pace, sometimes working under pressure
  • Effective communication of information both written and verbally
  • Understand the importance of accuracy of information, data and services.
  • High standards of accuracy
  • Excellent interpersonal, teamwork and communications skills
  • Self motivated, enthusiastic team player with a positive 'can do' attitude
  • Ability to interpret customer policies and procedures
  • Comfortable exchanging information with mainly internal, but occasionally

qualifications

  • Minimum 4 GCSE's at Grade C or above including Mathematics and English

Matchtech acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers and is part of Gattaca Plc.

Gattaca Plc provides support services to Matchtech and may assist with processing your application.

  • Job Type

    Contract, Full Time

  • Work Authorisation

    No

  • Industry Sector Other