Connecting Talent to opportunity

Connecting Talent to opportunity

Junior Personal Assistant

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Job Description:

Location: Worthing

Salary: Up to £35k (depending on experience)

Hours: Monday to Friday 37.5 hrs

The role of the Junior Personal Assistant will include:

  • Efficient management of busy Executive's Office with contact at Director level, internal, external and international.
  • Prepare and type Board Reports, including presentation material to be shown to the Executive Board.
  • Execute decisions on behalf of Director in his absence.
  • Organise executive management meetings and arrange executive schedules as necessary.
  • Utilise / create spreadsheets on behalf of the Director.
  • Proficient shorthand, typing and organisational skills.
  • Attend Management Meetings to take minutes / Action items. Produce Agenda's and prepare papers for Management Meetings.
  • Oversee all general office duties and understanding confidentiality as necessary.
  • Field all incoming telephone calls, prioritise / action post and emails on behalf of the Director. Application of new systems including electronic mail, networking and document transfer.
  • Raise expense claims, organise dining reservations and make travel arrangements on behalf of the Director.
  • Ability to work on own initiative, communicate effectively at all levels, and able to work under pressure to tight deadlines.
  • Full cover for other PAs as required during periods of absence including lunch breaks and when away from her desk

The successful Junior Personal Assistant will require:

  • 1- 4 years PA/ similar experience
  • Comprehensive computer literacy skills are essential - Word, Excel, PowerPoint, Outlook, Access
  • Excellent Communication , Organisational and Numerical skills are essential
  • Creativity and the ability to work using own initiative
  • Ability to work under pressure and to deadlines is essential
  • Job Type

    Permanent, Full Time

  • Work Authorisation

    No

  • Industry Sector Other

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