HR Administrator - Spalding

  • by Solid Recruit
  • Location Spalding, Lincolnshire, UK
  • Salary £18,000 - £23,000 / year
  • 13 days ago
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Job Description:

Non-Negotiable 

  • Ability to maintain confidentiality at all times
  • Experience of participating in a team
  • Excellent communication skills both written and verbal

It would be desirable for the individual to be a member of the CIPD, or have student/ associate membership.

The working hours will be 9am-5.30pm

The office address: Spalding PE11

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Float Team Legal Secretary

Key Responsibilities

Assisting with Human Resource and operational administration duties including providing a highly confidential, prompt, accurate and efficient service to staff, the Board and outside agencies:

It would be desirable for the individual to be a member of the CIPD, or have student/ associate membership.

  • HR system updates including maintaining staff records, both computerised and paper – filing to completed in a timely manner
  • Administration of the payroll to include reduction/increase in salaries, bonus payments, SMP and SSP, changes in personal details, any additional payments, P11Ds
  • Performance management, probationary and salary reviews
  • Candidate testing to include Typing Master and other tests
  • Staff induction including preparation of induction materials, arranging meetings, lunches, training etc.
  • Sickness absence management
  • Record meetings as necessary and produce accurate file notes
  • Produce letters and documents
  • Arrange interviews, necessary supporting paperwork, interim reviews, trainee seat reviews
  • Assist in recruitment process including maintaining tracker spreadsheet and preparing for new starters
  • Prepare new starter, staff move and leavers change request forms and liaise with Quiss, relevant managers, training co-ordinator and others as necessary including updating change request monitoring records and email group spreadsheet
  • Maintain records for long service awards
  • Maintain HR policies
  • Produce reports for the Board including weekly update, headcounts, starters and leavers, sickness
  • Produce reports for Management Teams to include quarterly annual leave usage, update of employee contact details for disaster recovery purposes
  • Maintain all firm’s benefits, liaising with providers, checking of renewal invoices, notifying providers of starters and leavers
  • Responsibility for Practicing Certificates and registering Newly Qualified Solicitors
  • Arrange Trainee Solicitor regulatory training courses, maintain CiLex and Notary records and arrange any necessary training
  • Maintain training records in conjunction with Training Representatives and Operations Team
  • Project management to include assessing trends within recruitment and staff departures
  • Role of Fire Marshal
  • Assistance in Operational support teams wherever and whenever necessary
  • Ensure the confidentiality of all the firm’s and staffs’ documentation and information
  • Appreciation of legal procedures
  • To undertake any specific training when required to do so and overall to have a responsibility towards self-development and further training
  • Any other reasonable request by members of the management team

Skills and Experience

The candidate will be a dynamic team player with a proactive and willing attitude.

  • Ability to maintain confidentiality at all times
  • Trustworthy
  • Approachable
  • Evidence of a ‘can-do’ attitude and good work ethic
  • Experience of participating in a team
  • Excellent communication skills both written and verbal
  • Good organisational skills
  • Reliability and flexibility

Benefits

Pension, Healthcare/Dental, Other

Key skills

Ability to maintain confidentiality at all times Experience of participating in a team Excellent communication skills both written and verbal
  • Job Type Permanent, Full Time
  • Additional Salary Info Excellent Benefits
  • Work Authorisation No
  • Industry Sector Human Resources
  • Years Experience 1+ years

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