Connecting Talent to opportunity

Connecting Talent to opportunity

PMO Analyst

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Job Description:

This includes:

Demand management

Delivery lifecycle governance

Resource management

Financial management

Reporting and analytics

Assurance / quality control

Toolkit, standards, processes and templates The PMO Analyst supports the Programme Delivery team, Business, IT, project, programmes and portfolio delivery by providing PMO services.

Scope of role

1. Capture and manage demand through the delivery lifecycle processes, from idea through to closure. Set up projects and support the reporting of the portfolio demand.

2. Review adoption of the Delivery lifecycle, standards and processes identifying gaps and actions for projects and programmes to be compliant.

3. Resource demand management: tracking and reporting demand and assignment for the portfolio, identifying options where shortfalls or conflicts arise. Maintain information for joiners, leavers, BAU and pipeline.

4. Financial management: tracking, reporting, analytics, purchase order and invoice process, financial systems updates

5. Support project, programme and portfolio level reporting, including analytics to identify issues, trends, gaps and improvements required.

6. Track and report risks, issues, changes and dependencies at a project, programme and portfolio level.

7. Maintenance of the delivery lifecycle, processes, standards and templates. Perform administration of tools used in PMO.

8. Support regular project, programme and portfolio reviews. Complete audit actions.

9. Facilitate post project reviews, capturing lessons learnt and actioning continuous improvements across the delivery communities.

Major accountabilities of role (6-10 short statements) Approx % of time spent in role

1. Regular project, programme and portfolio reviews. 15%

2. Planning, reporting, control and analytics: demand, resources, financials, risks, issues, changes, dependencies, post project reviews and lessons learnt. 45%

3. Prioritisation: identifying gaps, conflicts and options and co-ordinating decisions. 15%

4. Relationship management: Programme Delivery, IT and Business. 10%

5. Development and maintenance of governance processes and standards. 10%

6. Development and administration of tools used in PMO. 5% Experience and capability requirements

Knowledge/experience:

Project management experience

PMP, Prince 2 or equivalent certification

Strong demonstrable experience of scoping and delivering PMO services

Experience of the full delivery lifecycle and project management tools and techniques.

Experience of managing resource demand and assignment, identifying opportunities and risks

Experience of financial management including tracking and reporting, purchase orders, invoicing and finance system updates

Experience of project, programme and portfolio reviews, reporting and analytics

Knowledge of PMO and PM tools

Regulated industry exposure is a bonus Capability:

Strong customer centric approach

Strong organisation and prioritisation skills

Ability to conduct comprehensive project status reviews including cost, quality, schedule, dependencies and risk

Strong stakeholder management (IT and Business)

Ability to influence and motivate others in IT and Business

Strong communication skills, written and verbal

Excellent attention to detail

Demonstrates integrity

Strives to do the right thing not just the easy thing

Business acumen

Fostering an environment of best practise, information sharing, cross training and process improvement

Ability to deal with an evolving governance environment and manage ambiguity to satisfactory outcomes

  • Job Type

    Contract, Full Time

  • Work Authorisation

    No

  • Industry Sector Other

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