Connecting Talent to opportunity

Connecting Talent to opportunity

Administrator

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Job Description:

Position Description

Undertake a range of administrative and clerical duties within a department.

This is a position for an experienced administrator with a detailed understanding of the systems, processes and procedures and there importance within the general operation of the department. At this level the administrator will typically have experience in a clerical environment.

Core Duties

  • Undertakes a range of clerical and administrative duties within a department to ensure the smooth running of the department
  • Processes documents and information received from a range of sources
  • Identifies and undertakes initial investigation into discrepancies and shortages relating to product or services, this could involve statistical information, document control or physical stock control
  • Collates and extracts data and produces routine reports, schedules, summaries and letters for internal circulation or for customers and suppliers
  • May deal with customers and suppliers and exchange information in order to clarify a situation, e.g. placing orders, arranging appointments, deliveries, etc.
  • Verifies calculations, checks or allocates costs, checks and obtains correct authorisation and obtains information for incorrect or incomplete documents
  • Files documents and keeps filing systems up to date such that information can be readily retrieved

Functional Knowledge

  • Some experience in a clerical role within the Business Support function
  • Can use Microsoft Office software comprehensively
  • Carries out assigned tasks
  • Needs a good knowledge of a range of work routines, procedures and systems across their area.
    • Requires a basic knowledge of the Area in which the role operates
    • Understands how the area collectively works together in order to meet their objectives
    • The role holder needs to understand the roles of others in their immediate team in order to help carry out their role effectively Good communication skills
    • Regularly exchanges information
    • Will need to be able to confidently liaise with robust and sometimes awkward contacts.
  • Job Type

    Permanent, Full Time

  • Work Authorisation

    No

  • Industry Sector Other