Project Administrator
Manchester City Centre 
£15.40 per hour 
Temporary to 26th April  
Hybrid Working

Role Overview

A higher education institution is seeking a Facilities & Projects Administrator to provide high-quality administrative support to its research facilities and management team. The role supports day-to-day operations, project coordination, and facility usage to ensure smooth delivery of research and user activity.

Key Responsibilities

• Provide administrative support to facility managers and senior staff, including correspondence, document management, and diary coordination.
  • Coordinate meetings, events, training sessions, and workshops, including bookings, logistics, and minute-taking.
  • Support facility operations, including equipment booking systems, user access records, and project administration.
  • Assist with financial and data administration, including tracking income/expenditure, processing invoices, and maintaining accurate records.
  • Act as a point of contact for enquiries, visitors, and facility users, ensuring a professional and responsive service.
  • Maintain databases, shared systems, and web or communications content in collaboration with relevant teams.
  • Work collaboratively with colleagues across facilities, finance, estates, and communications to meet deadlines and support peak workloads.

Person Specification

• Strong organisational and time-management skills, with the ability to prioritise in a busy environment.
  • Excellent attention to detail and accuracy when handling data and documentation.
  • Confident communicator with the ability to work effectively with a wide range of stakeholders.
  • Competent IT skills, including use of spreadsheets, databases, and shared systems.
  • Proactive, flexible, and able to work both independently and as part of a team.
  • Previous experience in an administrative, research, or higher education environment is desirable.

If this sounds like a good role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview.
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