Job Title: Team Assistant – Global Markets Division
Location: London, 5 days in office
Pay: £23 per hour (inclusive of holiday pay)
Working Pattern: Monday to Friday, 8:00am – 5:00pm

About the Opportunity

Tay Associates have partnered with a leading global investment banking firm in London to recruit a Team Assistants to join their high-performing Global Markets Division. This division operates in a fast-paced, high-pressure and client-focused environment, requiring highly competent, energetic assistants who can hit the ground running. These are demanding and varied roles suited to proactive, motivated and exceptionally organised individuals with a strong work ethic and a collaborative mindset. Experience managing competing priorities, providing support across demanding coverage areas and working as part of a cohesive team is essential.

Key Responsibilities

• Extensive calendar management for large teams, including MD and Partner-level executives
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing a high volume of calls and emails, relaying information efficiently and accurately
• Coordinating room bookings for internal and external meetings, Zoom calls and video conferences across multiple locations
• Coordinating complex travel arrangements, including visa applications, international flights, hotel and car bookings.
• Implementing divisional policies and providing guidance to supported teams
• Expense management and preparation
• Handling ad hoc tasks while maintaining daily workflow
• Supporting teams with day-to-day issues, queries and operational needs
• Providing phone and holiday coverage for colleagues

Skills & Experience

• Excellent Microsoft Word, Excel and Outlook skills
• Strong ability to prioritise and manage multiple time-sensitive tasks
• Professional and confident communication skills, both written and verbal, when interacting with senior executives
• Comfortable working with individuals at all organisational levels, internally and externally
• Strong team player who performs well under pressure in a fast-changing environment
• Flexible and adaptable, with the ability to support multiple teams
• Proactive approach to diary and workload management

Education & Background

• Minimum 3–4 years’ experience as a Team Assistant in a busy, fast-paced environment
• Experience within financial services or a similarly demanding corporate setting is advantageous
• Open-minded regarding professional background, provided the required experience and skills are demonstrated

This is an excellent opportunity to join a globally respected investment banking environment, offering exposure to senior stakeholders and the chance to work within a dynamic, high-performance division.