Location: Chafford Hundred, Essex Full-Time Office-Base - Perm or Temp Role

We're a busy, established scaffolding contractor looking for an organised and proactive Office & Operations Coordinator to join our team at our Chafford Hundred office. Scaffolding is a fast-paced, deadline-driven industry. You'll be the glue holding the yard, the office, and the sites together, keeping our operatives, vehicles, and projects running like clockwork.

If you're a natural multi-tasker who thrives on structure, enjoys problem-solving, and wants to be part of a hands-on, no-nonsense construction environment, we'd love to hear from you.

Office & Communications

• Handling daily calls, emails and customer/client queries
• Preparing and distributing daily team sheets, job packs and site notes
• Confirming jobs with customers and notifying site operatives
• Processing pricing enquiries, quotations and chasing outstanding quotes

Scheduling & Labour

• Planning and routing daily work schedules for site operatives
• Allocating operatives to jobs and maintaining labour grids
• Monitoring staff availability, annual leave and licence expiry dates
• Maintaining fortnightly labour availability records and agency timesheets

Fleet & Compliance

• Maintaining driver hours records and ensuring legal compliance
• Coordinating vehicle servicing, maintenance, repairs and cleanliness reporting
• Monitoring vehicle movements, fuel usage and fuel documentation
• Arranging pre-drive checks, site sign-ins and inductions

Site & Equipment Coordination

• Managing hired equipment - allocations, extensions, off-hires and returns
• Booking parking permits, site deliveries and logistics
• Scheduling inspections, sign-off appointments and off hiring site alarms
• Conducting daily yard checks and maintaining yard records

Systems & Admin

• Updating company systems and project management portals
• Maintaining rental, sign-off and quotation trackers
• Filing delivery notes, contractor logs, toolbox talks and inspection reports
• Uploading site photographs and organising project folders
• Completing weekly project returns, invoice checks and deduction processing
• General office administration and operational support as required

• Previous experience in an office coordination, scheduling, or operations role (construction, scaffolding, or trades background highly desirable)
• Excellent organisational skills and the ability to juggle multiple priorities
• Strong communication skills, comfortable liaising with site teams, drivers and clients
• Confident using spreadsheets and office/project management systems
• A proactive, calm under pressure approach

• Competitive salary based on experience
• Full time, office-based role in Chafford Hundred
• A key role within a busy, growing scaffolding business
• Supportive team environment

Email [email protected] for more information