Reporting directly to the Design Lead, this role takes ownership of design documentation, drawing production, and project coordination across active fit-out projects. It's a hands-on position for an experienced design professional who can manage multiple workstreams independently, deliver a high standard of technical output with minimal supervision, and bridge both the design and delivery sides of a project.

Key Responsibilities

Design Documentation & Deliverables

• Prepare, update, and organise design drawings, presentations, and specifications
• Maintain accurate, version-controlled drawing registers and document systems
• Produce and update CAD drawings, mood boards, material schedules, and finish specifications
• Prepare design packages for client presentations and internal reviews
• Coordinate drawing submissions and track revision cycles across projects

Project Coordination Support

• Act as the coordination link between the Design Lead, Project Manager, and site teams
• Join site visits to verify design implementation and document progress
• Track RFIs and design-related queries from site teams
• Maintain and distribute meeting notes, decision logs, and action trackers
• Liaise with suppliers, FF&E vendors, and subcontractors for samples, technical data, and quotations

Material & FF&E Coordination

• Source, compare, and track materials, finishes, furniture, fixtures, and equipment
• Maintain material libraries and sample archives
• Coordinate sample submissions and approvals with clients and the Design Lead
• Track procurement timelines and flag risks or delays

Administrative & Document Support

• Maintain organised digital and physical project folders per company standards
• Assist with reports, handover documentation, and close-out files
• Support the Design Lead with scheduling, correspondence, and day-to-day operations
• Format client-facing documents to brand and quality standards

Requirements

• Bachelor's Degree in Interior Design or Architecture from an accredited university
• 7–10 years' experience, including a minimum of 5 years in interior fit-out/design coordination
• Essential: proficiency in AutoCAD
• Working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• 3D visualisation skills (SketchUp, 3ds Max, or equivalent) an advantage
• Competent in MS Office (Word, Excel, PowerPoint)
• Able to read and interpret construction drawings, BOQs, and technical documents
• Able to resolve discrepancies between design intent, approved drawings, and site conditions
• Capable of leading design meetings and following approvals through to closure

Personal Attributes

• High attention to detail and commitment to accuracy
• Strong organisational skills, able to manage multiple concurrent projects
• Clear written and verbal English; Arabic an advantage
• Collaborative and comfortable in a small, close-knit team
• Proactive, spots gaps and follows through independently
• Resilient and adaptable in a fast-paced, deadline-driven environment