The Document Controller is responsible for managing and maintaining the project documentation process across QB’s ultra-luxury residential interior design and architecture projects. The role ensures that drawings, technical submissions, RFIs, shop drawings and approvals are properly recorded, distributed, tracked and archived, supporting effective coordination between internal design teams, external consultants, contractors and clients.

• Establish and maintain structured document control systems, registers and filing protocols across projects.
• Manage the receipt, issue, distribution and archiving of drawings, specifications, correspondence and technical documentation.
• Maintain accurate revision control, ensuring teams are working from the latest approved information.
• Manage document transmittals and ensure all submissions and communications are properly recorded and traceable.

• Administer Requests for Information (RFIs), maintaining registers and tracking responses, outstanding queries and deadlines.
• Manage shop drawing (SD) submissions, reviews, revisions, resubmissions and approvals.
• Coordinate the submission and tracking of material samples, material submittals and other technical documentation.
• Maintain approval logs and proactively follow up with relevant stakeholders to avoid delays to project deliverables.
• Ensure comments, revisions and approval statuses are recorded and communicated to the relevant teams.

• Coordinate document flows between QB’s design and technical teams, external consultants, contractors and clients.
• Monitor the status of drawings and technical submissions against agreed project programmes and submission schedules.
• Ensure the correct review and approval procedures are followed at each stage of the project.
• Escalate overdue approvals, outstanding information and documentation issues that may affect project progress.
• Support the Design Manager and Technical Manager with document status reports and visibility of outstanding actions.

• Ensure project documentation complies with established procedures, naming conventions and revision protocols.
• Maintain complete and auditable records of submissions, approvals, instructions and project correspondence.
• Support the preparation and collation of final project documentation, including as-built drawings, operation and maintenance manuals and handover records, as applicable.
• Identify opportunities to improve document control procedures, workflows and reporting.

• Minimum 10 years’ experiencein document control within the architecture, interior design or construction sector.
• Demonstrable experience managing RFIs, shop drawing administration, technical submittals and approvals workflows.
• Strong understanding of drawing registers, revision control, transmittals and formal project correspondence.
• Experience coordinating documentation between design teams, consultants, contractors and clients.
• Proficiency in document management platforms such as Aconex, BIM 360, Autodesk Construction Cloud, SharePoint or equivalent.
• Excellent organisational skills, attention to detail and the ability to manage multiple projects and competing deadlines.
• Strong communication and follow-up skills, with a proactive approach to resolving outstanding documentation and approvals.

• Highly organised, methodical and detail-oriented.
• Proactive and accountable, with strong follow-through.
• Professional and confident in communicating with internal and external stakeholders.
• Committed to maintaining accurate records and supporting efficient project delivery.