Ensure the proper flow of office procedures and support the Construction Department and Office Manager by carrying out common office duties. Maintain a positive and friendly outlook at all times and act as the first line of contact for colleagues, visitors and clients in person, online, and via telephone.

Duties & Responsibilities

Provide Admin support to the Construction Office Manager and the Construction Team, including but not limited to:

• Take ownership of the Construction Team’s NCR system and ensure all NCR’s are logged correctly and weekly reports run and circulated.
• Support Sites with all administration requirements, eg pro forma Site Folders and Modular Installation Manuals.
• Arranging for First Aid kits, where appropriate, to be sent to Site Managers.
• Create a log and monitor expiry dates for all First Aid kits.
• Create and keep up to date a log of all Site Manager certificates, eg CSCS Card, SMSTS and SSSTS together with any other relevant certificates. Arrange refresher courses where necessary.
• Assist with all other ad hoc Site Administration.
• Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
• Assist in planning and arranging events, including organising catering if required.
• Assist with the upkeep of the in-house SharePoint sites including Live Projects, Commercial – Delivery & Installation and liaising with the Quality Department to ensure the Quality Management System is kept up to date.
• Assist with any printing requirements for the Department and Sites.
• Support the Office Manager with the taking of Minutes when required.
• Assists the Commercial Department with any Administration requirements including printing and correct online filing of documentation.
• Assist the Construction Department generally with ad hoc administration duties.
• Support the Office Manager with the day to day running of the department.

 Experience, Qualifications & Competencies

• Prior Office Experience Preferred
• Prior Experience in the Construction Industry preferable but not essential.
• Proficiency with Microsoft Office Programs, including PowerPoint, Excel and Word
• Document Control.

Skills & Experience:

• Understanding of SharePoint desirable but not essential as full training will be given
• Prior Experience in the Construction Industry preferable but not essential.
• Document Control
• Prior Office Experience
• Strong Attention to Detail
• Proficiency with Microsoft Office Programs, including PowerPoint, Excel and Word
• Ability to Work Without Supervision
• Excellent Time Management Skills
• Ability to Remain Calm Under Pressure
• Good Communication and Inter-Personnel Skills
• Strong Prioritisation and Organisation Skills
• Ability to Handle Confidential Information
• Strong Record Keeping Skills
• Ability to Multitask
• Excellent team player, willing to show initiative.

On Offer:

• Competitive Salary
• 25 days holiday plus bank holidays
• Cycle to work scheme
• Shopping discounts
• Company pension scheme
• Paid sick leave
• Death in service
• Free Parking