The Role

This is a key support role based at the Fulwood HR Shared Services, working in the Graduate and Apprentice Recruitment Team. This role is working as part of a team of recruiters and will provide support and administrative activities.

Specific Duties

• Checking & processing of security paperwork to our Security provider, updating security trackers and monitoring cycle time.
• Liaise with various sites to ensure that candidates are Security Check (SC) cleared.
• Owning processes for all admin related activities ensuring that the process maps and work instructions are kept up to date.
• Allocation of Buddies to new candidates
• Support Recruitment Advisors (RAs) with offer letters.
• Support RAs with medical process.
• General filing.
• Support RAs with the On Boarding process.
• Prepare assessment centre (AC) collateral for RAs to take to ACs.
• Unpacking AC boxes when they return from ACs.
• Support with video interviews.
• Contact management tool management.
• Support with sifting of applications.
• Support RAs with assessment centres, including staying away from home.
• Liaise with our booking company to book and manage the hotel bookings.
• Be responsible for the allocation of Mentors.
• Be responsible for the management and payment of all candidate expenses.
• Ensure the adequate printing of AC documents.
• Answer and Manage Enate queries with first contact resolution or assign to appropriate team member

Other Duties:

• Any other ad-hoc admin work as required.
• Attend Campus Events as and when required
• Responsible for the GART toolkit amending and updating documents when applicable
• Provide stats as and when required
• Ordering of stationery for the team

Experience/Background

Essential:

Experience of working as part of a team.

Experience of being able to managing peaks and troughs of workload.

Being able to work using your initiative.

Being able to work in a fast paced environment.

Being able to manage and prioritise your own workload.

Experience of Microsoft Word and Excel packages.

Planning and Organising skills.

Desirable:

Administration experience within a fast-paced environment.

Exposure to/experience in HR function.

Experience of processing with the security watchdog.

Experience of managing a booking agent.

Experience of being in an ISO 9001:2015 company and the processes involved.

Experience of working with HR Information Systems, Applicant Tracking Systems and Customer Contact Systems.

Driving Licence for travel.

Skills

Able to pick-up tasks and work from own initiative

Support others when needed

Flexible and Adaptable

Accurate both written and electronic

Good team player

Excellent Communicator

Pro Active

Pay Rate £8.83 PAYE

LTD rate equivalent £11.18

Matchtech acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers and is part of Gattaca Plc.

Gattaca Plc provides support services to Matchtech and may assist with processing your application.