A globally recognised wealth management company are looking for a Senior Level Executive Assistant to  join the friendly team where you will have the opportunity to add value to the business.

You will provide full secretarial and administrative support to the COO, Head of Equities and Head of Equities Trading .  You will operate in a fully confidential manner with a high level of discretion, autonomy and initiative where appropriate whilst improving efficiency and streamlining process.

Responsibilities

• Diary management and meeting organisation including collation and distribution of meeting materials (weekly, biweekly quarterly, bi-annual meetings).
• Inbox management redirecting and responding accordingly.
• Minute taking and distribution of key items covered and action points.
• Correspondence and presentation preparation including printing and binding documents for client meetings.
• Data organisation and management.
• Organise complex international travel itineraries.
• Manage invoices and submitting expenses.
• Liaising with brokers and third-party providers particularly in the coordination of IPO & broker review meetings.
• Update Research Management system.

You would describe yourself as unflappable, calm under pressure and someone who welcomes working in a successful, motivated office.