Our client is one of the largest fuel distribution companies within the UK, and ever growing.

The Inventory Administrator will be responsible for the timely and accurate reconciliation of all physical fuel transactions that take place daily within the Watson operational network.

 This role involves close liaison with the Team Manager for the department and Operations management ensuring all fuel transactions are accurate in order for the business to invoice our customers and reconcile stock inventory both through our operating locations via our rigid fleet

The focus of this role is to administer all transactions with accuracy whilst ensuring depot gains and losses are minimized through working practices and collaboration with Operations Management.

Responsibilities

• Responsible for 100% accuracy in customer delivery confirmations
• Responsible for accurate input of depot storage dips and ensuring product left on board vehicles is accurate against driver reconciliation
• Plays vital role in stock anomaly investigation in conjunction with Operational Management
• All stock reconciliation to be completed within regional stock reconciliation SLAs set by Head of Inventory Accounting
• Join daily / weekly stock reconciliation to playback update on stock loss and gains and any other updates relevant to continue to drive down stock losses
• Accurate stock reconciliations daily to ensure the efficiency and effectiveness of the business on an ongoing basis
• Accurate entry of data and maintaining the integrity of records
• Providing a conduit between Operations and Commercial sales to ensure the smooth processing of fuel orders and deliveries
• Provide Commercial sales and Operational teams with proof of deliveries as and when required
• Liaising regularly with Operational staff to ensure accurate usage of delivery confirmation procedures through online tracking reports and fleet automation processes
• Report any anomalies or inconsistencies to the Team Manager and Head of Inventory Accounting upon realization in stock variances and explore all avenues to find the anomaly
• Contact drivers and ask about any discrepancy’s in their stock 

Key Performance Measures

• Delivery of stock loss / gain results
• Favourable to budget
• Within GPO loss / gain tolerences
• Full depot reconciliation is carried out on day + 1 for the previous day
• Any losses identified will have a full and thorough investigation carried out which will be signed off by the Team Manager, Inventory Specialist or Head of Inventory Accounting

Key Details

• Monday to Friday
• 0830 - 1730 
• Office based
• Permanent Position