Business Support Officer needed in Southampton £10.41ph PAYE - Reference:5180646

Key Accountabilities

1. To effectively communicate with internal and external customers, face-to-face, in writing and over the telephone.
2. To undertake a wide range of activities including word processing, photocopying, scanning, faxing, filing and circulating information, preparing presentation material, ensuring that all work is accurate and delivered to customers within agreed timescales and to agreed standards.
3. To collect, record, compile and input data both manually and electronically, in order to maintain comprehensive, up to date electronic and paper (where required) filing and information systems.
4. To run reports and use the data to create letters using mail merge, inputting into customer tracking software where appropriate.
5. To organise and prepare for non-statutory meetings with multiple participants, including those from external agencies.
6. To be responsible for ensuring the management and archiving of key documents, ensuring processes are followed to ensure records are kept in accordance with the client's retention schedule, Information Security Policies, Freedom of Information and Data Protection Principles.
7. To assist with the FOI and Data Protection Act process by collating the information necessary for the client to respond in accordance with its published procedures and statutory timescales.
8. To assess, validate and process applications, passes, permits, checks etc., including use of technical scanners and corporate IT systems (where appropriate)
9. To manage certain aspects of the office including operating and maintaining equipment and updating notice boards.
10. To provide support for finance activities including processing orders, managing Imprest accounts, recharges, travel warrants, raising cheques, etc.

This is working full time hours on a temporary contract basis 

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to [email protected] quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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