As much as resigning/quitting from your job is a difficult situation, it’s also a well thought out decision which needs to be put into action. Either way, telling your boss that you are saying goodbye to the company is something you can’t avoid.

Here are 5 tips to help you write a resignation letter:

1. Tone – When writing your letter employ a professional tone, even if you consider your manager a friend. Remember that quitting your job is a serious matter for the company, so keep it professional.
2. Short – There is no need for lengthy explanations; keep the letter short and if needed, have a more in-depth conversation with your manager after.
3. Contract – Show that you considered your contract by giving your notice period followed by the date you plan to leave, making sure it’s compliant with your contractual obligations when resigning/quitting.
4. Grammar – Make sure you proofread your letter to avoid any grammatical mistakes.
5. Gratitude – It’s always a good idea to thank your employer for the opportunity they have given you. You can show this by highlighting one key thing you have enjoyed learning whilst being employed in the letter.

Your reasons for your resignation could vary but generally, you should stick to the same theme in your letter. Here are some things you should include:

• Your name.
• The date.
• Address the person you are handing the letter to.
• When your resignation will take effect.
• The reasons behind why are leaving.
• Your signature.

If you would like more help writing your resignation letter, then here is a template that will help.

Resignation letter template