Business Support Assistant (Hybrid) needed in Usk, £14.13ph PAYE - Reference: OR26481

Initially 5 days office then hybrid, but must be flexible

• The business support function in Childrens Services comprises of a team of highly skilled colleagues who are committed to deliver a a flexible and resilient business support service, capable of responding quickly and positively in line with circumstances and demand.
• We are always seeking to improve our processes and offering to our social work colleagues and consequently seek out a variety of mediums and methods to achieve this. In being a part of this team you make up an important part of the bigger team and in doing so, help to make a difference to childrens lives through the support provided. 
• In line with the needs of the service this role will involve regular presence with the teams at the office location.

Administration

• Responsible for timely and professional managing of incoming and outgoing correspondence from the social work teams (e.g. letters, emails, mail merges and verbal communications)
• Responsible for storing information correctly e.g file management of paper and electronic notes and records 
• Gather information and copy to respond to Data Protection Subject Access requests (DSARs)
• General minute taking as requested ie: strategy meetings, which very occasionally may include travelling to meetings across and outside of the County
• Responsible for administrative tasks e.g. photocopying, scanning, printing, room bookings, transport and hotel bookings etc.
• Data base validation, reporting and updating databases as we move from one system to another
• Booking meetings, diary management and sending meeting invites and corresponding minutes
• Responsible for maintaining supplies and stock control (e.g. Stationary)
• Conduct timely file audits to ensure that Childrens files have appropriate documentation prior to transfer to the next team
• Adhoc administrative tasks to meet service requirements as requested

Finance

• Petty cash and recording transactions in line with the process.
• Recording and monitoring the distribution of the cash expenditure within the service.
• Support colleagues to monitor and validate all financial information (e.g. Financial Schedules)
• Responsible for following all invoice processes and systems using relevant applications, ie supplier contracts and arranging PO's as needed
• Liaison with finance and suppliers to ensure smooth new user set ups and payment of invoices to ensure timely set up of accounts
• Purchase card transactions, receipts and ensuing liaison with purchase card holder and budget authoriser
• To escalate any financial issues to Business support manager

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to [email protected] quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.